Social Media Policy - CA Sri Lanka Canada Chapter

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1. Purpose and Scope

This policy applies to all members of the CA Sri Lanka Canada Chapter (the Chapter), as well as individuals who may be recognized as associated with CA Sri Lanka through participation in the Chapter’s official or informal social media groups.

The purpose of this policy is to protect the Chapter and its members while promoting responsible and respectful engagement on social media. It supports CA Sri Lanka’s values of professionalism, integrity, and accountability. While not intended to restrict personal expression, it ensures that online activities reflect the dignity and ethical standards expected of CA Sri Lanka members.

Social media must always be treated as a public space, as content can be shared or accessed beyond the intended audience even when privacy settings are applied. Only individuals authorized by the Executive Committee may post or manage content on behalf of the Chapter.

2. Platforms Covered

This policy applies to all social media and digital communication platforms commonly used for networking, professional engagement, video or photo sharing, blogging, podcasts, or online collaboration. It includes WhatsApp, Facebook, Instagram, LinkedIn, YouTube, X (Twitter), Telegram, TikTok, blogs, podcasts, forums, and any emerging platforms. The policy applies whether such platforms are used personally or professionally when an individual can be identified as associated with the Chapter.

3. Expected Standards of Conduct

• Demonstrate respect for others’ views, cultures, and backgrounds.
• Take accountability for your words and actions.
• Protect confidentiality and sensitive information.
• Uphold professionalism and the dignity of the Chapter and CA Sri Lanka.

4. Guidelines for Social Media Use

• Think before posting – consider how content may be perceived.
• Be respectful – avoid offensive or inflammatory remarks.
• Acknowledge diversity – respect cultural, professional, and personal differences.
• Protect your reputation – posts may remain accessible even after deletion.
• Disclose potential conflicts of interest and include a disclaimer where necessary (e.g., “The views expressed here are my own and do not represent the CA Sri Lanka Canada Chapter”).
• Do not share or repost unverified information related to the Chapter or its members.

Prohibited Conduct

• Sharing content that is defamatory, offensive, discriminatory, harassing, obscene, or unlawful.
• Disclosing confidential, proprietary, or commercially sensitive information.
• Making negative or disparaging remarks about the Chapter, its members, sponsors, partners, or Executive Committee.
• Implying authorization to speak on behalf of the Chapter unless formally approved.
• Circulating Chapter-related information unless authorized.

5. Management of Chapter Social Media

Content shared through official Chapter platforms will be overseen by an authorized representative (Admin). Posts deemed inappropriate, offensive, or misleading may be removed without prior notice. Members may request an explanation or appeal the decision in writing to the Executive Committee, which will review the matter within a reasonable timeframe. In cases of widespread inappropriate activity, Admins may temporarily restrict posting rights until the Executive Committee completes its review.

6. Member Participation and Rejoining Policy

Members who voluntarily exit an official Chapter social media group will be removed from all related groups. Reinstatement will only be considered upon written request with a reasonable justification (e.g., change in circumstances or misunderstanding), subject to Executive Committee approval.

7. Response Time

The Chapter’s social media accounts are managed by volunteers. While every effort will be made to respond promptly, immediate replies cannot be guaranteed.

8. Breach of Policy

Breaches of this Social Media Policy may result in disciplinary action as per the Constitution of the CA Sri Lanka Canada Chapter. Repeated or severe breaches may be referred to CA Sri Lanka’s disciplinary process in Colombo if deemed necessary. Members will be notified in writing before any disciplinary action is taken. Non-members may be removed from all Chapter social media groups and may be requested to delete inappropriate content.

9. Questions and Clarifications

For questions or clarifications regarding this policy, please contact the Executive Committee of the CA Sri Lanka Canada Chapter Inc. at the official Chapter email address.

Approved by the Executive Committee – CA Sri Lanka Canada Chapter Inc.

Version 1.0 | 19 November 2025